Plan Hamptons group transportation with a single itinerary for shared pickups, venue arrivals and the return home. This guide helps families, wedding guests, golf groups and event organizers prepare the passenger, luggage and timing details needed for a private transport quote.

Send Immaculate Limo your proposed journey so our team can review availability and a suitable vehicle arrangement. The number of passengers, luggage, equipment and stops must be considered together. Availability and pricing are agreed before a booking is confirmed.

Request Hamptons group transportation availability with your date, pickup town, destination and passenger count. Add the complete addresses, luggage and return details so the team can quote the actual itinerary.

Plan the pickup around the whole group

Choose one person to coordinate the request and provide a working passenger contact number. List each pickup address, how many people join at that stop and any entrance or access instructions. If everyone can meet at one agreed location, include that option so the team can review it alongside separate collections.

Tell us the full destination address rather than only the town or venue name. For accommodation, identify the agreed collection point. For a private venue, confirm where vehicles may enter and where passengers should meet after the event. Arrange venue access directly with the host and share the instructions with our team.

Choose vehicles around people, bags and equipment

Compare the current chauffeur fleet before sending a preference, but ask the team to confirm the actual passenger and luggage fit. A Sprinter or another group arrangement can be discussed. A vehicle's seating alone does not establish how much luggage it can carry when every seat is occupied.

List large cases, carry-on bags, strollers and any equipment separately. For a golf outing, include the number of golf bags and whether they are in travel cases. Tell us about child-seat requests, mobility needs or assistance requirements before confirming transport, so the team can explain which arrangements can be accommodated.

Wedding and celebration transport

For wedding guests, separate the ceremony arrival deadline from the reception and return collections. Share the venue addresses and the number of guests expected on each journey. If some guests leave earlier than others, request those collections as part of the initial plan.

Read the Hamptons wedding transportation guide for ceremony and reception coordination. For another celebration, include its confirmed start and finish times, any planned stops and the contact responsible for changes. A transport enquiry does not reserve a venue or arrange admission.

Golf outings and business itineraries

For a round of golf, provide the course address, booked tee time and the arrival time you want for preparation. Read our Hamptons golf transportation guide for equipment and return planning. Tee times and course access are arranged separately from transportation.

For business travel, mark the meetings that have fixed arrival deadlines and list the expected duration of each stop. Discuss hourly chauffeur service if your itinerary requires transport between appointments. Confirm any minimum duration, waiting terms and additional time before agreeing to the service.

Airport arrivals and different travel times

If group members arrive on different flights, send each flight number, date and passenger contact, together with the number of bags. Discuss whether everyone should travel together or whether separate transfers better fit the arrival schedules. Airport meeting instructions are confirmed with the team.

Our airport transfer guide explains the information needed for a flight connection. For travel between city addresses and the Hamptons, supply both full addresses and any fixed appointment. Traffic and the route affect journey time, so one standard drive duration will not suit every group.

Agree the return and quote details

A direct outward transfer should not be assumed to include a vehicle waiting for the group. Request a separate return pickup or discuss an agreed period of hourly service. Confirm the collection address, expected finish, passenger count and whether the same equipment returns with you.

Ask what the quote includes and how waiting, added stops and schedule changes are handled. For wider destination planning, see Hamptons car service, Bridgehampton and East Hampton travel.

Request a group transportation quote with the itinerary and passenger details, or contact the team to discuss your plans. Submitting a request does not automatically confirm a booking.

A group itinerary you can send for a quote

Copy this outline into your enquiry and complete one entry for each journey. It helps separate the outbound transfer, any time between stops and the trip home.

  • Date and purpose: the date of travel and the event or appointment.
  • Pickup sequence: each full address, entrance instructions and the number of guests joining there.
  • Arrival goal: the destination address and the time everyone needs to be ready at the venue.
  • People and load: total passengers, cases, golf bags or other equipment, plus any assistance request.
  • Return plan: the collection point, expected readiness time and each final destination.
  • Day-of contact: one reachable passenger and the organizer who can approve changes.

For example, a dinner group collected from two hotels and returning to different homes needs all of those movements listed. That lets the team assess the actual stops and vehicle requirements before quoting. Any waiting or additional booked time should be agreed separately.

Use the destination guides for Southampton, New York, Sag Harbor or Montauk to prepare address and return details. For meetings and retreats, use the Hamptons corporate transportation brief.

Hamptons group transportation questions

How do I request transport for guests arriving on different flights?

List each flight, arrival date, passenger contact and luggage count. Explain whether the guests want to wait and travel together or need separate collections. The team reviews the collection plan, vehicle fit and waiting arrangements before quoting.

Does a group transfer include a vehicle waiting all day?

A direct transfer does not establish ongoing vehicle availability. Request the return separately or provide the stop sequence and expected duration for an hourly or multi-stop itinerary.

What information is needed for a wedding guest transport quote?

Send the guest count for each journey, pickup and venue addresses, ceremony and reception deadlines, return collection times and a coordinator contact. Confirm venue access with the host and share the instructions when requesting transport.

Can everyone travel with golf bags or large suitcases?

Describe the number and size of bags as well as the passenger count. Seating and luggage space must be reviewed together; a vehicle preference alone does not confirm capacity. The team confirms a suitable arrangement before booking.